Personnel Service Center - Business Operations Division:
CGMHRR INFORMATION CONTENT OTHER HELPFUL INFORMATION
Your Coast Guard Military Human Resource Record (CGMHRR)
COMDTINST M1080.10 (series) outlines the policies and authorized content of your CGMHRR, which includes your Official Military Personnel File (OMPF). The CGMHRR Section is responsible for all Active-duty officer and enlisted and Reserve officer and enlisted CGMHRR records IAW NARA guidelines and USCG policy.
The Coast Guard Military Human Resource Record (CGMHRR) documents your career, meets legal requirements, serves as the record to justify Human Capital Management (HCM) transactions, and answers audit questions while you are a member of the Coast Guard. Your CGMHRR was composed by combining 3 geographically separated records:
1.The Servicing Personnel Office (SPO) Personnel Data Record (PDR) which was maintained by your assigned SPO, contained various documents about your career, and primarily functioned as the source document repository to justify your pay and benefits.
2.The UNIT PDR was maintained by your Unit and functioned as a “working” copy of your SPO PDR in situations where underway missions were too lengthy and distant.
3.The Electronically Imaged (EI) PDR was maintained by Head Quarters in an electronic system and functioned as your Official Military Personnel File (OMPF).
On October 31st, 2022, the USCG delivered a federally compliant electronic records management system called the “interactive Personnel Electronic Records Management System” (iPERMS). On November 29th, 2023, the USCG activated the Defense Personnel Records Information Retrieval System (DPRIS), which allows the Veteran’s Affairs Office direct access to view records retained in iPERMS. On February 23, 2024, DPRIS also turned on the capability for veterans to access their CGMHRR though MILCONNECT.
Contact Information for Military Records:
Email: MR_CustomerService@uscg.mil
CGMHRR INFORMATION CONTENT FOR MEMBERS WHO SEPARATED ON/AFTER 10-01-2006
If you separated on/after this date or remain an active or reserve member:
1.Your record electronically available at https://iperms.mymilrecord.uscg.mil/, OR https://milconnect.dmdc.osd.mil/milconnect/ using DSLOGON.
2.The VA should use DPRIS if they need to review documents.
CGMHRR INFORMATION CONTENT FOR MEMBERS WHO SEPARATED PRIOR TO 10-01-2006
If you separated before October 1st, 2006:
1.Your CGMHRR is in paper format and located at the National Personnel Record Center http://www.archives.gov/veterans/military-service-records/
2.The separated member or the VA will need to contact them directly to review documents.
MEDICAL RECORDS (CAC REQUIRED): Medical Administration Division - Central Cell (sharepoint-mil.us)
How do I obtain a Health Record once it has been shipped to the National Archives Records Administration after discharge, separation, or retirement for:
Periods of service before October 2019:
a. Request a medical record from the National Archives and Records Administration (NARA) or the National Personnel Records Center (NPRC):
Records may be requested using the NARA eVets Recs website or the NPRC website
b. By calling the NARA customer service line: (314) 801-0800.
How do I obtain a Health Record once it has been shipped to the Coast Guard Contractor after discharge, separation, or retirement for:
Periods of service after October 2019:
Contact: HSWL SC Records Processing Center (RPC)