About the User Guides
The user guides listed below are provided by CWT Sato Travel (ETS Contractor). Some are generic guides and have not been customized for the U. S. Coast Guard. There are two categories of user guides:
- Guides for the individual traveler or the travel arranger.
- Guides for the approver-the approving official.
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User Guides for Travelers and Travel Arrangers
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PCS Advances & PCS Claims
Until a new system is in place for PCS claims, we're using a combination of TPAX and ETS to calculate, approve, and payout PCS advances and claims.
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APPLICATION OVERVIEW
An overview of the ETS application. Updated January 2022.
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FIRST LOG ON AND PROFILE UPDATES
Before you can log on and use ETS to manage your travel needs, you need a user ID and access credentials. A travel policy manager or other authority in your office or workgroup will provide you with this information When your account is available, you will receive an email message notifying you that your account has been created. The email provides you with a link you must follow to complete your security profile and gain access to ETS.
Update Travel Charge Card for Future-Dated Reservations: When you update the credit card number or expiration date for a travel charge card (GTCC) on the Credit Cards page of a traveler’s E2 user profile, E2 will now check for reservations (i.e., held reservations or a reservation attached to a trip) using that GTCC that have at least one future-dated segment. If a corresponding reservation is found, E2 will update the reservation with the new TCC information. An entry will also be added to the Trip History for any affected trip to reference the change. Updated November 2021.
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GETTING STARTED
Getting started with ETS. This guide lists the various browser, booking site, and desktop requirements needed to run ETS. Updated January 2022.
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MAKING RESERVATIONS
How to make travel reservations in ETS.
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CREATING AUTHORIZATIONS
How to create a travel authorization in ETS. Updated November 2021
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AMENDING AUTHORIZATIONS
How to amend a travel authorization in ETS. Updated November 2021.
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CREATING VOUCHERS
How to create a travel voucher in ETS. Updated January 2022.
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CREATING LOCAL TRAVEL CLAIMS
How to create a local travel claim in ETS. Updated January 2002.
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CREATING OPEN AUTHORIZATIONS
How to create an open (blanket) travel authorization in ETS. Updated November 2021.
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CREATING ADVANCES
How to create requests for advances in ETS. Updated January 2022.
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CREATING GROUP AUTHORIZATIONS
How to create a group travel authorization in ETS
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CROSSING FISCAL YEARS
ALCGFINANCE 035/22 provides guidance for temporary duty travel crossing fiscal years (FY). Specifically, it applies to cases where advanced preparation in FY22 is required to effectively facilitate FY23 travel. FY22 is 30 September 2022 and prior. FY23 is 01 October 2022 through 30 September 2023. PPC (P&D) has also prepared a user guide for the process - Processing Cross Fiscal Year Travel
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TAKING OTHER TRIP ACTIONS
Most of your actions in E2 Solutions involve a specific document, like an authorization, voucher, or local travel claim. Some actions, however, impact multiple documents. Canceling a trip, for example, impacts all documents associated with the trip, including authorizations, vouchers, travel advances, and reservations. Trip actions include • Canceling a trip • Closing a trip • Copying a trip • Working with trip templates • Making reservations after authorization approval. Updated January 2022.
User Guides for Approvers